In a simple way, BPMN stands for Business Process Management Notation (Business Process Modeling Notation) and it is a graphical representation made from icons that symbolize the flow of a process. That is, from this graphic notation, made from a BPMN 2.0 tool, it is possible to map the processes where each icon represents a step/task.

The use of a BPMN 2.0 tool is an interesting strategy for those looking to optimize their business processes and visualize them through a simple graphic representation.

A well-mapped and designed process, in a BPMN 2.0 tool, gives managers and professionals the opportunity to identify flaws and deviations that need to be overcome within business processes.

When a process, be it financial, commercial, human resources, or other, is tailored to an organization, it is possible to obtain a global and integrated view of the entire organization and to act quickly in its optimization. Modeling in a BPMN 2.0 tool allows you to have a simple visual representation of the actions of each step of the process, such as approvals, referrals, stakeholders or deadlines, as well as other process steps that the company deems relevant.

Therefore, when a work process changes from being informal to being visual, the knowledge of most of those involved increases, with no margins for deviations.


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In a simplified way we can say that BPMN serves to:

  • Create business processes;
  • Define improvements in existing processes;
  • Define new processes and workflows;
  • Help in identifying organizational needs;
  • Process Automation.

Advantages of a BPMN 2.0 tool

Process Optimization: Surveying and mapping a process, in a BPMN tool, through graphical representation helps to better understand deviations and identify opportunities for improvement. Approval, for example, can end up centered on key people, reducing the need to involve more people and the consequent delay in finalizing processes.

Transparency: the graphic representation made in a BPMN 2.0 tool makes it clear the involvement of the actors in each stage of the flow, clearly defining who is responsible. Therefore, there is no doubt as to the responsibility of each participant in the process.

More productivity: A structured process always results in productivity gains for work teams, by automatically assigning tasks to specific people in each area.

Having a Solution such as iPortalDoc, which uses a BPMN 2.0 tool to model business processes, not only guarantees more systematic, clear and precise steps, but also greater productivity, since the entire process will be more evident through the graphical notation, as well as its application within iPortalDoc.

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