QUALIFIED ELECTRONIC SIGNATURE

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The collection of a qualified electronic signature, through iPortalDoc, allows companies to reduce the dependency and circulation of paper documents. This possibility of signature dematerialization, that allows documents to circulate in electronic format, provides an essential speed and efficiency to the management of processes and it is acknowledged as a transversal need to almost all sectors of activity.

The digital signature of documents allows to expedite organizational processes, preventing them from being on hold every time a signature is necessary.

Since the solution for the collection of a qualified electronic signature is based on iPortalDoc, in addition to the digital signature of documents, tasks such as the creation, share and storage of documents in electronic format are also ensured.

In the health area, the collection of an informed consent of a patient, by means of digital signature, allows not only to eliminate paper but also to ensure the document’s validity for the purpose of personal data protection compliance. In addition, electronic information is easy to access and preserve.

Conducting business at a distance, or even recruitment, which demands the signature of a contract by both parties, is another example in which the digital signature of documents allows to streamline the contractual process, where a qualified electronic signature is demanded.

A qualified electronic signature is also mandatory for electronic invoices. The only way to ensure that electronic invoicing respects the legal requirements, concerning the issuer authenticity and the integrity of the document, is to use qualified electronic signature.

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A qualified electronic signature allows to certify the authenticity of a signature in a digital document, providing the probative value demanded by law. When signing a digital document with a qualified electronic signature, the signatory is assuming, unequivocally, its authorship.

The qualified electronic signature has legal validity, simplifies the collection of signatures and reduces the time needed for the completion of processes.

Advantages in using a qualified electronic signature

– Legal validity of the digital signature (qualified electronic signature);

– Possibility to collect a digital signature through the usage of a Citizen Card, a Digital Certificate or other professional certificates, which excuse the collection of a paper signature;

– Collection of the signature’s metadata (pressure points, velocity, location, hour, among others), which ensures its reliability;

– Preservation of documents and accessibility in electronic format;

Automation of actions over documents;

– Decrease in the use of paper documents (document dematerialization);

Reduction of printing costs;

– Elimination of a great part of the physical archive (whenever possible).

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