{"id":5923,"date":"2019-07-18T13:45:02","date_gmt":"2019-07-18T13:45:02","guid":{"rendered":"https:\/\/www.iportaldoc.pt\/?page_id=5923"},"modified":"2024-04-26T10:03:31","modified_gmt":"2024-04-26T10:03:31","slug":"workflows-management","status":"publish","type":"page","link":"https:\/\/www.iportaldoc.pt\/en\/workflows-management\/","title":{"rendered":"Workflows Management"},"content":{"rendered":"[vc_row full_width=”stretch_row_content_no_spaces” css=”.vc_custom_1562584371090{background-image: url(https:\/\/www.iportaldoc.pt\/wp-content\/uploads\/2019\/07\/sistema-gestao-documental.png?id=5751) !important;background-position: center !important;background-repeat: no-repeat !important;background-size: cover !important;}”][vc_column el_class=”pd-15″][vc_empty_space height=”170px”][vc_empty_space height=”50px” el_class=”mobile-show”][vc_column_text]\n

WORKFLOWS MANAGEMENT<\/span><\/strong><\/span><\/h1>\n[\/vc_column_text][vc_column_text]\n

The importance of business process automation<\/span><\/strong><\/span><\/h2>\n[\/vc_column_text][vc_empty_space height=”170px”][vc_empty_space height=”50px” el_class=”mobile-show”][\/vc_column][\/vc_row][vc_row][vc_column width=”1\/6″][\/vc_column][vc_column width=”2\/3″ el_class=”pd-15″][vc_empty_space height=”30px” el_class=”mobile-hide”][vc_column_text]\n

A workfow is a fundamental part of a Document and Process Management solution, such as iPortalDoc. According to a previously determined set of rules, it allows documents, information or tasks to move from one user to another, following a certain hierarchy. All of this, in a completely dematerialized way.<\/span><\/p>\n

Well thought, designed and standardized processes, for companies realities, are carried out with greater speed and accuracy.<\/span><\/p>\n

In addition to its native workflows tool, iPortalDoc will provide a BPMN 2.0 tool<\/a><\/strong> to modeling processes.<\/span><\/p>\n[\/vc_column_text][vc_empty_space height=”50px” el_class=”mobile-hide”][\/vc_column][vc_column width=”1\/6″][\/vc_column][\/vc_row][vc_row full_width=”stretch_row_content_no_spaces” css=”.vc_custom_1562584016269{background-image: url(https:\/\/www.iportaldoc.pt\/wp-content\/uploads\/2019\/04\/cloud-privada-1.png?id=4349) !important;background-position: center !important;background-repeat: no-repeat !important;background-size: cover !important;}”][vc_column width=”1\/6″][\/vc_column][vc_column width=”2\/3″ el_class=”pd-15″][vc_empty_space height=”20px” el_class=”mobile-hide”][vc_column_text]\n

Every document stored in iPortalDoc has its own workflow<\/span><\/strong><\/span><\/p>\n

That workflow can simply be an Archive workflow or it can represent a process over which several users may perform tasks.<\/span><\/span><\/p>\n[\/vc_column_text][vc_empty_space height=”20px” el_class=”mobile-hide”][\/vc_column][vc_column width=”1\/6″][\/vc_column][\/vc_row][vc_row][vc_column width=”1\/6″][\/vc_column][vc_column width=”2\/3″ el_class=”pd-15″][vc_empty_space height=”50px” el_class=”mobile-hide”][vc_column_text]\n

Streamlines tasks management<\/span>.<\/span><\/strong><\/span><\/h3>\n[\/vc_column_text][vc_column_text]\n

The implementation of a Document and Process Management solution with workflows allows to determine the tasks that each user is going to perform, just like in a production line. This structuring of processes brings fluidity to the execution of tasks, helps to decrease the time spent in its execution and decreases the margin of error.<\/span><\/span><\/p>\n[\/vc_column_text][vc_column_text]\n

The workflows are controlled by the execution of an action by a user, and its execution determines the next step. <\/span><\/span><\/p>\n[\/vc_column_text][vc_empty_space height=”20px”][vc_column_text]\n

Notification<\/span><\/span><\/strong><\/span><\/h3>\n[\/vc_column_text][vc_column_text]\n

For each action of the workflow, an e-mail notification is sent, which alerts the user and allows him to access the task through the link sent in the e-mail.<\/span><\/span><\/p>\n[\/vc_column_text][vc_empty_space height=”20px”][vc_column_text]\n

Type of action<\/span><\/span><\/strong><\/span><\/h3>\n[\/vc_column_text][vc_column_text]\n

For the documents with archive workflow, the user can determine a type of action to the Ad hoc forwarding of that document.<\/span><\/span><\/p>\n[\/vc_column_text][vc_empty_space height=”20px”][vc_column_text]\n

Permissions<\/span><\/span><\/strong><\/span><\/h3>\n[\/vc_column_text][vc_column_text]\n

iPortalDoc workflows operate according to a set of permissions that limits, or allows, the access of users, or group of users, to the information of the process (associated documents, associated e-mails, chronological scheme, etc).<\/span><\/span><\/p>\n[\/vc_column_text][vc_empty_space height=”50px” el_class=”mobile-hide”][\/vc_column][vc_column width=”1\/6″][\/vc_column][\/vc_row][vc_row full_width=”stretch_row_content_no_spaces” css=”.vc_custom_1562585160260{background-image: url(https:\/\/www.iportaldoc.pt\/wp-content\/uploads\/2019\/07\/gestao-processos-1.png?id=5753) !important;background-position: center !important;background-repeat: no-repeat !important;background-size: cover !important;}”][vc_column width=”1\/6″][\/vc_column][vc_column width=”2\/3″ el_class=”pd-15″][vc_empty_space height=”50px” el_class=”mobile-hide”][vc_column_text]\n

Simplifies internal communication<\/span><\/strong><\/span><\/p>\n[\/vc_column_text][vc_column_text]\n

The lack of communication and the difficulty in accessing information in companies is often a huge problem and it can impair employees performance. Scattered information results in confuse and difficult to execute routines.<\/span><\/span><\/p>\n[\/vc_column_text][vc_column_text]\n

A Document and Process Management system with workflows ensures that the information is always accessible, and centralized, avoiding losses of time and keeping employees focused.<\/span><\/span><\/p>\n[\/vc_column_text][vc_btn title=”learn more about iportaldoc” shape=”square” align=”left” link=”url:https%3A%2F%2Fwww.iportaldoc.pt%2Fen%2Fdocument-management-system%2F||target:%20_blank|” el_class=”meu-btn-special”][vc_empty_space height=”50px” el_class=”mobile-hide”][\/vc_column][vc_column width=”1\/6″][\/vc_column][\/vc_row]\n","protected":false},"excerpt":{"rendered":"

[vc_row full_width=”stretch_row_content_no_spaces” css=”.vc_custom_1562584371090{background-image: url(https:\/\/www.iportaldoc.pt\/wp-content\/uploads\/2019\/07\/sistema-gestao-documental.png?id=5751) !important;background-position: center !important;background-repeat: no-repeat !important;background-size: cover !important;}”][vc_column el_class=”pd-15″][vc_empty_space height=”170px”][vc_empty_space height=”50px” el_class=”mobile-show”][vc_column_text]…<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page_page_builder_fullwidth.php","meta":{"footnotes":""},"_links":{"self":[{"href":"https:\/\/www.iportaldoc.pt\/en\/wp-json\/wp\/v2\/pages\/5923"}],"collection":[{"href":"https:\/\/www.iportaldoc.pt\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.iportaldoc.pt\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.iportaldoc.pt\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.iportaldoc.pt\/en\/wp-json\/wp\/v2\/comments?post=5923"}],"version-history":[{"count":7,"href":"https:\/\/www.iportaldoc.pt\/en\/wp-json\/wp\/v2\/pages\/5923\/revisions"}],"predecessor-version":[{"id":8091,"href":"https:\/\/www.iportaldoc.pt\/en\/wp-json\/wp\/v2\/pages\/5923\/revisions\/8091"}],"wp:attachment":[{"href":"https:\/\/www.iportaldoc.pt\/en\/wp-json\/wp\/v2\/media?parent=5923"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}