 |
FeaturesiPortalDoc covers all functionalities of a document management andworkflow system, adapting itself perfectly to your business as a value added service for your Intranet. Does not need specific software to be installed on PCs, being enough to have a Web browser, e-mail client and a file manager. Key Features: Arquive documents in a hierarchy that fits your company Familiar and intuitive interface for users Workflows configured in accordance with business processes User profiles and permissions definition and setup Associate email messages and documents electronically to other documents Registration and management of correspondence, Fax and E-mail Reports and Decision Support Tools Easy Search Digital Signature Certificates Information Security Fits your company! One of the main strengths of iPortalDoc it is its adaptability..The documents are archived within a hierarchy that fits your company.. The users only need to use common software tools. With a browser, email client or file manager the data is easily and quickly accessed, retrieved and updated. BACK Familiar and Intuitive Interface The use of iPortalDoc does not involve installing any extra software on desktops, it just uses common available tools: Web browser (Internet Explorer/Firefox), e-mail reader (Outlook/Thunderbird) and a file manager (such as Windows Explorer).iPortalDoc hardly needs training, as most users know how to use these applications. Training is essential, but for important matters for organizations: Document classification, document flows, organization, documentation, production of models and documents, i.e. with iPortalDoc your focus is on the activities and not on the software application. BACK Organize your schedule and tasks business activity can be scheduled, notifying all persons involved via email about important events and deadlines. BACK Fits your staffEach individual worker has a profile to reflect his organizational requirements. Access is also governed by the user, group and permission management. This means that personnel may only access the information that is relevant to his company function, eliminating unnecessary data and the risk of leaking confidential data. BACK Templates that fasten your activity iPortalDoc enables you to create document templates to speed up your processes - faxes, letters, proposals, orders, requests, shipping/transportation memos, etc. By associating documents to other documents, versions and linking them to different folders, you may have a complete vision of the subject under analysis and fully understand all steps that involved the document in question. BACK Manage your correspondence On the other hand, iPortalDoc ensures that each letter or fax reaches its destination, the recipient is notified and action is recorded for reading. In addition to easy access, the same letter can be read simultaneously by several users. All actions, such as forwarding a letter, are recorded and may be accompanied by comments. The outgoing mail is recorded and sent outside the organization, eg by fax or e-mail through iPortalDoc without the need to print documents. As for e-mail, iPortalDoc sends to your e-mail all kind of important notifications, such as notice of pending activities, tasks whose deadline for implementation has expired and reminders of the activities undertaken by other members of the organization. By placing the iPortalDoc document tag in the email message, the email is automatically archived attached to the document, enabling authorised user to access the exchanged emails related to the document. It is also possible archive all e-mails, as any other file. BACK Measures your activity iPortalDoc provides full reports and statistics about the business activity sorted by actions, workers, and many other items. With iPortalDoc you may check your business activity by fields, departments or workers and, if necessary, reconfigure your processes' design. BACK |
©
2010 iPortalMais - Soluções de Engenharia para Internet e Redes, Lda. Rua de Passos Manuel, nº 66/76 | 4000-381 Porto | Portugal TEL. +351 221 207 102 | FAX +351 225 189 722 | iportaldoc@iportalmais.pt |